Submission of Applications for Registration of Registry Events Abroad – Birth Registration.

The service is intended for citizens of the Slovak Republic born abroad. Through this service, it is possible to submit a birth registration to the special registry of the Ministry of Interior of the Slovak Republic, to the respective diplomatic mission of the Slovak Republic, where the applicant reserves a meeting for processing the request based on the country where the citizen is located – list of diplomatic missions. The output of the service is the issuance of a registry document to the citizen of the Slovak Republic abroad. In case of using an eID card, communication with the citizen takes place through the eDesk mailbox, streamlining the application process and significantly reducing the risk that the applicant needs to visit the diplomatic mission multiple times. However, the service can be utilized without an eID card, and a guaranteed electronic signature is not required for processing the electronic form. The service is available 24 hours a day.

The service is subject to a fee at the diplomatic mission. The fee amount is determined by the respective diplomatic mission in the local currency according to the country where the diplomatic mission is located. You can find the current fee schedule here. More information about fees for individual diplomatic missions can be found on the websites of the respective diplomatic missions – list of diplomatic missions.

The application can be submitted by the legal representative, i.e., the parent in person, or by an authorized person, who must present a written power of attorney with the signature of the authorizing person verified by the diplomatic mission or a notary operating in the Slovak Republic. The diplomatic mission of the Slovak Republic will send the application only if it is complete, to the special registry, which will issue the registry document and send it to the diplomatic mission.

For successful processing of the service, the following documents are required (specific conditions related to the application can be found on the diplomatic mission’s website): Valid identification documents of parents (passport or identity card). If a parent – a citizen of the Slovak Republic applying for the child’s birth certificate does not have a valid identification document at the time of birth, it is necessary to first apply for a certificate of citizenship for the newborn. Original foreign birth certificate with an apostille or superlegalization if the respective verification is required (the document is not returned, so if the applicant only owns one original birth certificate of the child, an officially (notary) certified copy must be submitted), together with a translation into the Slovak language, drawn up by an authorized translator or the diplomatic mission of the Slovak Republic. Original document proving the civil status of the parent – a citizen of the Slovak Republic at the time of the child’s birth (birth certificate, marriage certificate, divorce decree with indicated validity, death certificate in case of a widower/widow). If the parents of the child are not married, it is necessary to sign a record of determination of paternity and an agreement on the child’s surname. In the case where one of the parents of the child is a citizen of a state with which the Slovak Republic has a valid agreement on preventing dual citizenship, it is necessary to sign a declaration by the parents about the choice of citizenship. Paid fee at the diplomatic mission.

Steps to use the electronic service: The following steps outline the process to utilize the electronic service for birth registration. A detailed description of using electronic services from the Ministry of Interior of the Slovak Republic can be found in the User Guide for Electronic Services, available on the application page. Completing the electronic form (optional step, but submitting the completed electronic form will shorten your time at the diplomatic mission). Reservation of a meeting at the respective diplomatic mission – after submitting the reservation, you will receive a message in your eDesk mailbox (or email) to confirm the meeting reservation. To make the reservation valid, it must be confirmed. If your identification documents are about to expire, make a reservation at the diplomatic mission as soon as possible. Submitting the electronic form and reservation to the respective diplomatic mission.

Steps after using the electronic service: In case you have submitted the electronic form for birth registration and a reservation, you will need to perform the following activities: Communication with the diplomatic mission’s employee – if the submitted electronic form has deficiencies, the employee of the diplomatic mission will contact you to resolve the discrepancies before your visit to the diplomatic mission. Communication will take place through the eDesk mailbox if you submitted the application after logging in with an eID card or through the email you provided in the contact details if you were not logged in. Visit to the diplomatic mission – come to the diplomatic mission at the reserved time, and you must submit all the necessary documents listed in the service description. During the visit, you will sign the application, pre-filled in case you have also submitted a completed electronic form along with the reservation. The applicant is obliged to bring all the necessary documents listed in the service description and on the respective form to the reserved meeting. Without these documents, the application may not be successfully processed. Receiving the registry document – the registry document is delivered to the diplomatic mission where the application was submitted. The diplomatic mission will contact you to pick up the registry document.

Basic Information: Mandatory Fee: Yes Reservation Required: Yes

Legislation: The service is provided according to Act No. 154/1994 Coll. on registries, as amended by later regulations.